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LPS School Facility Usage Policy
You must print out the Request for Use
of School Facilities form. The form should be two (2) pages long when
printed out. Staple the pages together and fill out the form. Then mail
the form and check (made out to The Town of Lexington and forwarded to the
Director of Facilities, Grounds and Support Services) to the building's
principal (Example: If you were to request the use of Bridge School, you
would mail the form to the principal of Bridge School) at Lexington Public
Schools Lexington, MA 02421.
GUIDES FOR USE OF SCHOOL FACILITIES
It is the policy of the Lexington School Committee to permit responsible
individuals or organizations (where the main purpose is to benefit the citizens
of Lexington) the use of school buildings to the extent that there is no
interference with the educational programs. The complete control of school
buildings and equipment is by law vested in the School Committee and the
administration of the Rules and Regulations governing the buildings is delegated
to the Superintendent of Schools or his designee.
RULES AND REGULATIONS
- There are certain restrictions upon the use of school property and
the building. User is solely responsible for the fulfillment of the
regulations of the following:
- State Department of Public Safety.
- State and Local Fire Laws.
- State and Local Police Laws.
- Internal Revenue Admission Laws.
- State Laws Relating to Rental of School Facilities.
- In addition, the building user is responsible for damage to the
school property and may be required by the school authorities to provide
police and/or fire protection at the building user's expense. The building
user may be required to obtain liability insurance as a condition of
the rental. (Neither the School Department nor its custodian on duty
assumes any responsibility for liability.)
- When school buildings are used for purpose other than for school
use, additional expenses, including heating, lighting and other operating
expenses (wear and tear) are incurred by the public school system. Therefore,
charges are made by the Lexington Public Schools to cover these costs.
- The School Committee has determined the rates to be charged based
upon the following classifications:
Class A:
For which there are no rental charges, i.e. School or Town sponsored
activities and Scout Groups (as per specific vote of the Town
Meeting- Article 42- 1956).
The organization or department must provide sufficient supervision
of the group's participants while the event is taking place
and until all participants leave the building and/or grounds.
Class B:
For which there are both rental and custodial charges.
- School property is available only when a regular school custodian
is employed to supervise and to protect the building. The custodians
are to be paid at the rate published in Section 20. Rates are subject
to change in order to remain within the guidelines set forth in the
Agreement between the Lexington School Committee and the National Association
of Government Employees (NAGE). The charge for Custodial Services will
at no time be waived for Organizations that do not fall into the category
of a Class A rental.
- School kitchens are available only when proper lunchroom employees
are employed (at an additional expense) to supervise and protect the
interests of the Lexington Public Schools except for functions sponsored
by and directly benefiting the Lexington Public Schools. (This section
deals with use of kitchen facilities after school hours.)
- Long-term rentals will be billed at 50% of the total rental fee.
At no time will custodial charges be waived or discounted. (Long- term
rental is defined as three (3) or more consecutive days, weeks, or weekends.)
- It is the policy of the Lexington Public Schools not to loan school
materials and equipment to individuals or groups.
- There is to be no smoking in the buildings or on the grounds of
the Lexington Public Schools in accordance with the Lexington Public
Schools No Smoking Policy.
- Alcoholic beverages are not allowed on any school premises.
- Soft drinks and food may be served and consumed only in those areas
approved on the application form.
- The building user must satisfy the office of the Director of Facilities,
Grounds and Support Services, that the person designated by the building
user to operate the lighting, curtains, drops, scenery, etc. is qualified
to do so. In the absence of such a person, a custodian shall be engaged
to operate the stage.
Note: At Lexington High School, the user must employ an operator
approved and provided by the Fine Arts Department Coordinator.
- Equipment of the building user, such as scenery and furniture, may
not be moved into or out of the building during school hours.
- On days when school has been cancelled because of emergency conditions,
the school buildings may not be available. However, all scheduled
use will automatically be cancelled unless the renter contacts the school
being rented to confirm the availability of the school.
- The Lexington Public Schools will not be responsible for the cancellation
of an application for the use of school property in case of an emergency
which results in the closing of a school building.
- In all cases where gymnasiums are used of athletic purposes, participants
are required to wear athletic shoes.
- Exceptions to these rules and regulations can be made only the Superintendent
or his/her designee.
- These Rules and Regulations for Use of School Facilities cover all
functions/events which are held in the Lexington Public Schools after
4:00 PM Monday- Friday and anytime on Saturdays, Sundays and holidays.
18a. All custodial charges for Class A uses must be covered by the sponsoring
school's custodial overtime budget, or the Town Department sponsoring the
activity. (This section deals with payment of custodial charges).
- Rental charges are as follows: (Per Night/Day)
|
High School |
Middle Schools |
Elementary Schools |
| Auditorium |
$500 |
$400 |
$300 |
| Science Lecture Hall |
$400 |
| Gymnasium |
$500 |
$300 |
$300 |
| Field House |
$500 |
| Locker Rooms |
$200 |
| Classrooms |
$100 + $25.00 |
$100 + $25.00 |
$100 + $25.00 |
| Lobby/Hallway |
$100 |
$100 |
$100 |
| Cafeteria |
$200 |
$200 |
$200 |
| Library |
$100 |
$100 |
$100 |
| Playground |
|
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$100 + $25.00 |
| Custodial Fees: |
$35.20/Hour weekdays
$43.25/Hour Saturday, Sunday, Holidays |
Custodial Fees: The hourly rate for custodial services will be adjusted
annually to coincide with the salary agreement between the Lexington
Public Schools and the National Association of Government Employees.
The base rate effective July 1, 1997 will be $35.20 per hour for weekday
use and $43.25 per hour for Saturdays, Sundays and Holidays.
Sound/Lighting Staff $10.00 (Per Night/Day)
All use of school facilities which is beyond the scope of the curricular
and extra- curricular activities of the Lexington Public Schools must
be accompanied by an approved Request for Use of School Facilities From.
All Request for Use of School Facilities Forms must be signed by
the Principal, Head Custodian, and the Director of Facilities, Grounds
and Support Services.
Payment for facilities along with estimated custodial and equipment
fees must be made thirty (30) days in advance of the first use date.
Checks must be made out to The Town of Lexington and forwarded to the
Director of Facilities, Grounds and Support Services.
Additional charges will be billed to the requesting organization
by the Director of Facilities, Grounds and Support Services as soon
as possible after the final date of use. Payment is required within
ten (10) days.
- The minimum payment shall be for three (3) hours when it is necessary
for a custodian to return to the building from his home in order to
fulfill the assignment. If it is not necessary for a custodian to leave
the building, then the hourly rate shall prevail with no minimum set.
Custodians working overtime for more than one full hour, or a fractional
part thereof, shall be paid to the next nearest quarter of an hour.
Custodial fees shall include a minimum charge of one (1) hour before
and one (1) hour after the event.
The custodian on duty shall be responsible for the supervision of
the building and equipment, safety precautions in the building, cleaning
of the building after its use, and for any services required by the
rentee in accordance with the use of the facilities approved.
It is the custodian's responsibility to the rentee to make inquires
as to th type of service needed by the rentee and to make his whereabouts
known so that he will be available at any time his services are required.
Depending upon the nature of the rental and the area being rented, the
School Department may require the Rentee to have two or more custodians
on duty, in addition to police protection.
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